Get ahead in your industry by working with people that lead the way. At ZaPOP you will learn from the best and be able to better yourself in your working career. ZaPOP supports further studies and values an ambitious drive in its employees. As a “family” ZaPOP’s employees stand together and support each other, creating the vibrant and energetic working atmosphere, which only inspires you to work at your best.
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Admin Controller
Are you an admin guru looking for a new challenge? If you have a great eye for detail and fantastic organisational skills, then ZaPOP might be the ideal place for you! We are looking for an Admin Coordinator to join our Operations team in Randburg. You will be expected to control and maintain the administrative function of media campaign installations and removals, as well as surveys and feedback within the OPS team in the Randburg area. You will also be responsible for ensuring accurate stock control for the warehouse in this region.
Job Spec
| Office | : | Randburg |
|---|---|---|
| Closing Date | : | 2025-07-31 |
| Vacancies Available | : | 1 |
Requirements:
Matric / Grade 12 with math's Administration/ Project Management/ Office management qualification will be advantageous 2 years Administration experience Proficient in MS Office suite (basic - intermediate level)
Competencies:
Meticulous attention to detail Ability to multitask Planning and organisation skills Teamwork Good written and verbal communication skills Problem-solving abilities Ability to work under pressure Flexibility Deadline-driven
Duties:
Installation administration: -Check feedback on Booking System for completeness and accuracy (incl surveys). -Print and distribute instructions and distribution lists for following week. -Give timeous feedback to Sales Admin and Projects as and when required. -Download and save installation photos onto the server. -Managing all Digital installations. -Ensure all members have available and working tools -Asset allocation, return and managing thereof -Effective stock requisition as per team requirements and monthly forecast -Conduct Ticket audits Vehicle administration: -Plan and organize vehicle services when needed. -Ensure maintenance gets done as per schedule – i.e. wheel balancing. -Check if all vehicle inspections have been completed on time. -Ensure compliance of vehicle SOP at all times. -Ensure vehicle displays a good corporate image at all times. -Manage repair and maintenance of vehicles with Fleet (quotations and Invoices) Office administration: -Control pay card -Obtain and forward quotations or invoices for approval -Implement and sustain systematic filing -Control neatness and cleanliness of offices and warehouse -Control expense claim process. Team administration: -Complete attendance register & ensure all leave is loaded on leave system -Manage accommodation bookings (negotiate rate and timely bookings). -Implement health and safety procedures. -Facilitate the incident investigation form process. -Ensure route plans are kept updated at all times. -Uniform arrangements -Participate in weekly installation meeting and digital schedule meeting. -Ticket Management Stock Management: -Update regional stock sheets with vehicle and warehouse counts and stock movement. -Conduct monthly Cycle counts -Keep all recons up to date. -Manage PPE stock.